BOARD MEETING INFORMATION
The next REGULAR Board meeting will be November 9, 2021 at 5:30 pm.
With the ongoing spread of the COVID-19 virus in our community and in accordance with prudent risk management, we encourage the public to participate virtually. To attend the meeting, simply click this Zoom link: https://us02web.zoom.us/j/81438887237
Alternately, you can call in and listen to the meeting by dialing: 253-215-8782 US (Tacoma)
(Meeting ID: 812 9684 5898).
The meeting will begin promptly at 5:30 pm. We apologize for any inconvenience. Thank you for your understanding.
Regular Board meetings will be held once a month on the second Tuesday of the month beginning at 5:30 pm. All regular meetings will be held at the Main South Bay Station unless otherwise noted. Most meetings last between one to three hours. All regular and special Board meetings are open to the public.
Note: Meetings are subject to change. Notice of change will be posted on this site and at the meeting location.
2021 Board of Fire Commissioners’ Meetings
January 12 February 9 March 9
April 13 May 11 June 8
July 13 August 10 September 14
October 12 November 9 December 14
Duties of the Fire Commissioners
The Board of Fire Commissioners has full responsibility for managing all affairs of the District, including comprehensive planning, budgeting, organizational design and general policies for guiding the delivery of services. The Board appoints a District Secretary and a Fire Chief and delegates them certain authorities for managing the operational function of the District.
Fire Protection Districts
South Bay Fire District 8 is a political subdivision under the laws of the State of Washington authorized and responsible for the delivery of services for the protection of life and property, including fire prevention, fire suppression, emergency rescue and emergency medical response.
Chairman of the Board
The Chair is directly responsible to assure that meetings are conducted according to the State Open Public Meetings Act and District policy.
How the Board Operates
Regular meetings of the Board are held once a month on a Tuesday. Occasionally a meeting will be moved due to a conflict. Meetings begin at 5:30 pm and are held at Station 8-1 located at 3506 Shincke Road NE, Olympia. Most meetings last between one to three hours. All regular and special Board meetings are open to the public and all actions authorized or required by law are taken at these meetings. A schedule of all regular meetings is available on the District web site www.southbayfire.com
A draft agenda for each regular Board meeting is prepared in advance by the District Secretary in coordination with the Fire Chief and Board Chair. Meetings are then conducted by the Chair following the prescribed agenda. The Board draft agenda is available for public viewing on-line prior to the meeting. Click here for current draft agenda.
As the Board meeting progresses, you may notice that there is quick action on some items. This is because the Board generally considers an issue for several meetings before taking action and also because background materials on the various items are sent to them for their careful study prior to the meetings. You will be able to follow the meeting actions more closely if you pick up a copy of the agenda that is available at the meeting.
About Executive Session
During some meetings, the Board may go into “executive session,” meaning that the public and the media are not allowed in attendance. The Board Chair will estimate the time the session will require. In these closed meetings, the Board may discuss litigation, personnel selection or evaluation, negotiations, complaints against an employee, or real estate transactions where public disclosure could be damaging to the individuals or the District. However, while the Board will only discuss these issues in executive session, Board action must be done in an open public meeting.
Addressing the Board
The agenda of each Board meeting reserves time near the beginning of the meeting for citizens to speak on questions, observations, or requests. A signup sheet is available near the entrance before meetings for this purpose.
Visitors bringing concerns to the Board are asked to:
Keep comments concise and to the point. The Chair will establish a time limit for individual public comments which will generally be no more than 3 minutes.
Speak to a current agenda item or request a future agenda item.
Speak to a present, in-progress issue.
Not reflect adversely on the political or economic view, ethnic background, character or motives of any individual, especially by name.
Visitors need to be respectful of the Commissioners’ meeting and will not speak out during the remainder of the agenda.
Staff or Board members may provide an immediate response, if not, topics will be reviewed and responded to at a later date.
Many times a concern can be more quickly resolved outside of a Board meeting by contacting the Fire Chief or a Board member directly. If, however, a citizen has already met with a District representative and still feels the issue is unresolved, the Board Chair may admit the comments into the minutes of the meeting.